How Do I Convert PDF to WORD 2 – Professional Approach (Part 2)

How Do I Convert PDF to WORD 2 – Are you lost with the PDF conversion question? You’ll find here a simple graphical guide for converting PDF in just a few easy steps. Using pro methods.

Following the Example of Professionals

In part 1 of our PDF-to-WORD mini guide we have provided you with a summary of basic information regarding conversion question. We have accustomed you in 5 steps to the issue of format understanding, definition of the purpose, identification of the type and choice of the method. As well as, briefly, the matter of the necessity to work out the resulting converted WORD file.

Here, in part 2 of the mini guide you will find a ‘roadmap’ (with screens) of how to convert PDF to WORD, step by step. The methods we present here are used by Slavis Translation Services—a trusted and proven professional translation service provider. Using our expertise and following our tips you’ll find your way out with even the most complex PDF files. No matter if the source text format for PDF was editable or not.

 

If you are looking for ISO-certified Translations, do not hesitate! contact our Translation Agency now and ask for best-possible offer!

Slavis’ Choice

When it comes to converting PDF to WORD, Slavis restricts its choice to 3 methods that secure the best outcome. We encourage you to utilise them in order to obtain the most professional results. In case of low quality PDF files printed from non-editable source text formats the methods of our choice will furnish you with a decent resulting file. ‘Decent’ to the extent enabling you to prepare the ‘layout as close to the original, as possible’ within a shortest possible timeframe. If your are short of time and workforce dedicated for dealing with PDF to WORD conversion, you’ll surely find our solutions reasonable.

As we have pointed it out in part 1 of our mini guide, there is a number of ways to convert PDF to WORD. The problem is that most of them will do the trick only if the PDF layout is ‘not so much’ complicated, and/or the PDF file is short, and/or its content is ‘copyable’. Thus, as already noted, no matter the characteristics of the PDF file, we’ll show you 3 professional solutions used by Slavis. Check them below.

Method 1: Conversion with Adobe Software

Solution working well with ‘copyable’ PDF files. Until recently, among Adobe PDF-dedicated applications, only Adobe Acrobat featured the possibility of converting PDF to WORD. Most up-to-date renditions of Adobe Reader provide for this possibility, too. Though usually, it is connected with the necessity of using Adobe cloud services for saving converted documents.

1 Open Adobe Acrobat application

PDF to WORD conversion

2 Click File >>> Open…

PDF to WORD conversion

3 Make the selection of the PDF file and click Open button (when making the selection you need to navigate to the location where the PDF you want to convert is stored)

PDF to WORD conversion

4 Proceed with converting the file by clicking File >>> Save As… (depending on the version of the software it may be ‘Save As Other…’)

PDF to WORD conversion

5 In the pop-up window, from a type format drop-down list choose Microsoft Word Document (*.doc); hold while Adobe Acrobat is converting the file; it may take a while—it all depends from the size of PDF file

PDF to WORD conversion

6 Open converted WORD file; it should be in the same location, as the original file, provided you have not changed the target location

PDF to WORD conversion

7 Check, and correct the ready file if needed; usually, such converted files are in need of some modifications or touch-ups, as line breaks may be wrong, some pieces of the text may be truncated, formatting or layout may be lost here and there; thus before using such file, you need to conduct cross-checking with the original PDF file, to make sure that everything is right OK with it

PDF to WORD conversion

Method 2: Conversion with Abby Software

Slavis Translation Services uses both ABBYY FineReader, as well as ABBYY PDF Transformer+. Below you will find step-by-step illustration of PDF-to-WORD conversion processes with the use of ABBYY PDF Transformer+. First, we’ll start with something easier: ‘copyable’ PDF file.

1 Open ABBYY PDF Transformer+ application

PDF to WORD conversion

2 Click Open… panel

PDF to WORD conversion

3 Select the PDF file for conversion and click Open button (when selecting PDF file for conversion you need to navigate to the location where it is stored)

PDF to WORD conversion

4 Proceed with conversion of the file by clicking Convert To >>> Microsoft Word Document

PDF to WORD conversion

5 Hold while ABBYY PDF Transformer+ is converting the file; it depends from the size of PDF file, thus it may take a while

PDF to WORD conversion

6 Save the converted WORD to a desired location and Open it when ready to process it further

PDF to WORD conversion

7 Same as with Adobe Reader—check, and correct the ready file; it may be in need of modifications and/or touch-ups; at the end, conduct cross-checking with the original PDF file

PDF to WORD conversion

Method 3: OCR with Abby Software

And to end with—method of dealing with troublesome, non-editable files. This is a professional and advanced solution for really ‘stubborn’ PDF files, that cannot be otherwise processed: neither copied & pasted, nor converted with the use of online converters, nor cannot be saved to WORD file with the use of Google Docs, the newest renditions of Microsoft Office or Adobe Acrobat/Reader. Let’s begin.

1 Open ABBYY PDF Transformer+ application

PDF to WORD conversion

2 Click Open… panel

PDF to WORD conversion

3 Select the PDF file, for which you want to conduct OCR and click Open button (remember that you might need to navigate to its location on your drive)

PDF to WORD conversion

4 Proceed with Optical Character Recognition (OCR) for the file by clicking Recognize

PDF to WORD conversion

5 From a pop-up window Choose the source language of the file to be recognized, and then hit Recognize Text button

PDF to WORD conversion

6 Hold while ABBYY PDF Transformer+ is recognizing the file; quality of the file, its complexity, presence of advanced formatting or graphics—all this influences the completion time of the recognition process (the application allows also for defining, via choosing different options, whether a given piece of PDF document is a flow text, a piece of graphics or a table, so that the layout and content are as close to the original as possible)

PDF to WORD conversion

7 When finished, mark the whole document (Ctrl+A) or just a piece that you want to convert

PDF to WORD conversion

8 Proceed with conversion of the file by clicking Convert To >>> Microsoft Word Document

PDF to WORD conversion

9 Hold while ABBYY PDF Transformer+ is converting the file

PDF to WORD conversion

10 Save the converted WORD to a desired location; then Open it for further processing

PDF to WORD conversion

11 Introduce necessary corrections and cross-check the resulting file with the original one

PDF to WORD conversion

What to Do Next?

So you’re ready with the converted file. It’s all nice and clean. And what to do next with it? You usually convert (and/or OCR the PDF file), because you want to use it for a certain purpose. At Slavis Translation Agency we employ these solutions in order to prepare the PDF files for translation, e.g. English to Polish. For as much as translation of PDF content is as demanding as translation of any other text, it requires much more ‘technical’ expertise at the start. And Slavis is the expertise-provider you are looking for.

In part 3 of our PDF-to-WORD mini guide we’ll show you how to professionally translate PDF. You’ll learn about what you should pay attention to and we’ll give you hints on what approach to assume when considering PDF file translation. Check our blog for the latest updates.

Autor: Michal Wiewior

CEO in Slavis Technical Translations, Sworny - Certified Translations